Last Updated: [Current Date]
1. Introduction
HD Jobs (“we,” “us,” “our”) is committed to protecting your personal data. This privacy policy explains how we collect, use, store, and protect your information in compliance with UK GDPR and the Data Protection Act 2018.
Data Controller:
HD Jobs
[Your registered address]
Email: hello@hdjobs.co.uk
Phone: [Your phone number]
2. Information We Collect
From Job Seekers:
- Name, email address, phone number
- CV/resume and cover letters
- Professional qualifications and registrations (GMC, NMC, GPhC numbers)
- Employment history and references
- Right to work documentation
- Enhanced DBS check information (where applicable)
From Employers:
- Company name and contact details
- Job specifications and requirements
- Practice/organization information
Website Usage:
- IP address, browser type, device information
- Pages visited and time spent on site
- Cookies (see Cookie Policy)
3. How We Use Your Information
Job Seekers:
- To match you with suitable job opportunities
- To submit your application to employers (with your explicit consent)
- To provide career advice and job alerts
- To verify your qualifications and references
- To comply with legal obligations (employment law, safeguarding)
Employers:
- To advertise your vacancies
- To provide candidate matches
- To facilitate the recruitment process
- To improve our services
4. Legal Basis for Processing
- Consent: You have given explicit consent for processing
- Contractual Necessity: Processing is necessary to provide our services
- Legitimate Interests: To operate our recruitment business effectively
- Legal Obligation: To comply with employment law, safeguarding, and professional regulations
5. Data Sharing
We may share your information with:
- Potential Employers: Only with your explicit consent
- Professional Bodies: For registration verification (GMC, NMC, GPhC)
- DBS Services: For background checks (where applicable)
- Third-Party Service Providers: Email services, cloud storage (with appropriate safeguards)
- Legal Authorities: When required by law
We will NEVER sell your personal data to third parties.
6. Data Retention
- Active Candidates: Retained while actively seeking positions plus 6 months
- Placed Candidates: Retained for 6 years after placement (legal requirement)
- Unsuccessful Applications: Deleted after 12 months (unless you consent to remain on database)
- Employer Data: Retained for 6 years (legal requirement)
7. Your Rights
Under UK GDPR, you have the right to:
- Access: Request a copy of your personal data
- Rectification: Correct inaccurate information
- Erasure: Request deletion (“right to be forgotten”)
- Restriction: Limit how we use your data
- Portability: Receive your data in a portable format
- Object: Object to processing based on legitimate interests
- Withdraw Consent: Withdraw consent at any time
To exercise these rights: Contact hello@hdjobs.co.uk or visit our Data Deletion Request page.
8. Data Security
We implement appropriate technical and organizational measures:
- Encrypted data transmission (SSL/TLS)
- Secure password-protected systems
- Regular security audits
- Staff training on data protection
- Limited access on a need-to-know basis
- Regular backups with encryption
9. Cookies
We use cookies to improve your website experience. See our Cookie Policy for details.
10. International Transfers
Your data is stored within the UK/EEA. If we need to transfer data internationally, we ensure appropriate safeguards are in place (Standard Contractual Clauses).
11. Changes to This Policy
We may update this policy periodically. Changes will be posted on this page with a revised “Last Updated” date. Significant changes will be communicated via email.
12. Complaints
If you’re unhappy with how we’ve handled your data, you have the right to complain to:
Information Commissioner’s Office (ICO)
Wycliffe House, Water Lane
Wilmslow, Cheshire SK9 5AF
Tel: 0303 123 1113
Website: ico.org.uk
13. Contact Us
For any privacy-related queries:
Email: hello@hdjobs.co.uk
Phone: [Your phone number]
Address: [Your registered address]